After a challenging 2016-17 school year in which I was pressed into duty as Interim Dean of Students, this year I was able to get back to my regular gig as a mid-level administrator. From this perch I am able to work on projects that are important but not urgent; the sweet spot in the Eisenhower Decision Matrix. Here are some projects I completed this year of which I am particularly proud.
Mobile Device Policy The school’s antiquated Cell Phone Policy has been in place since right after 9/11 when the school realized that it needed to permit students to carry a phone so that they could contact their parents in the event of an emergency. But the old policy was hindering academic innovation by decreeing that phones must be off in classroom buildings. Teaming with our Academic Technology Integrationist, Howard Glasser, we wrote a new policy that addresses mobile devices, not just phones, and permits classroom teachers the flexibility they need to employ mobile technology in their pedagogy if they so choose. The new policy also allows students the latitude to use their devices to stay organized and consult the LMS (Canvas). Since this is a boarding school, we also provided new guidelines for our evening study hall and late-night dorm use. You can read more about the new policy in my last blog post, here.
Endangerment Rewrite Going back to last year, I had been working on a revision to one of our major school rules, “Endangering the Safety of Others.” The language in our handbook was frustrating me because this is a large and important category of behaviors that the deans worry about, but the current policy seems only concerned about the dangers of incendiary devices. I also have grown concerned about dangerous driving, helmetless skateboarding, and students providing each other with tattoos and piercings in unsafe ways. The new policy language I wrote addresses these concerns, and it also has changed the name of the rule to the simple “Endangerment,” thus placing equal weight on behaviors than endanger oneself, not just others.
I should note that it took me two attempts to get this policy revision approved by the full faculty. I trust our Quaker process, and my first attempt didn’t provide enough time for discussion. I am very thankful that my colleagues ultimately gave the revision their blessing.
REACH things My role as the REACH admin here in the deans’ office took up a lot of my time and attention this year. While we nominally rolled out REACH at the end of the 2016-17 school year, this was the first full year that we used this digital sign-in/sign-out software. I’ve written about it on blog elsewhere, but I will note that there is an exciting software update coming in August, and it may lead to everyone here liking REACH even more. It has taken time to figure out all the best ways to configure the software to meet our needs most fully, but by the end of the year we were using it to replace our old system of collecting vacation travel information, so we are really converts. If the mobile apps become faster and more pleasurable for the user, then the students and dorm parents will have fewer complaints, and I’ll be able to take advantage of even more of the capabilities in REACH. You can read more about REACH in my blog posts here and here.
Attendance System 3.0 This project was a major undertaking for our IT department, and I can’t claim much credit. I have served as a spokesman for the deans’ office and what we want to see in the functionality of the new system, and I am the dean who most directly supports our attendance supervisor, who is the most important end user. Our new attendance system, which is completely homemade, is now offering a host of new options for students. They can clear cuts and lates electronically without needing to take a piece of paper to a teacher, and their advisor can look over their shoulder and help guide them. The faculty can now pull dynamic info about who is out of school on a given day instead of receiving a static report once per day. (But they can click a little button and subscribe to the report, and then they get an email like the one they used to get. I love the way the new system feels comfortable for users who don’t like change, but offers better visibility to power users.) This big project isn’t done yet, and when the new features for parents are rolled out the whole thing will be far more automated than before. Just as REACH (ideally) takes busywork away from the deans so that they can do more high level, critical thinking tasks to keep kids safe, the new attendance system will ultimately take busywork away from our attendance supervisor.
Network Restricted Lists Gaming addiction is a major story in the NYTimes this week, and we are dealing with it in boarding school land, too. Our old school policies, which forbid students to have televisions in their dorm rooms, haven’t been updated to respond to streaming gaming, “Netflix and chill,” etc. I approached our committee of dorm heads to ask them to collaborate with me on new policy language to address the concern, but they basically came back at me and said, “Why don’t we just shut off the wifi for kids with a problem?” So that’s the approach we have taken. We’ve created two new network access levels (whether a student is on the school’s wifi or wired network) that grant more restricted hours of use. The second, stricter list also denies access to popular gaming, entertainment, and social media sites and services. The hope is that we will not need to use these new tools very often in the coming years, but if we have kids under our care who cannot moderate their own device use such that they are not getting satisfactory sleep, we can temporarily assign them to one of these lists to support them.
Again and again, the story of these projects is one in which open-minded collaboration with colleagues leads to better outcomes than if I just apply executive force. I don’t always get exactly what I want, but (if I try sometimes) the school gets what it needs. Happy summer vacation, school people!